Systems for dealerships
A customer asking about price at 10pm isn't waiting until tomorrow.
While your team sleeps, that lead is already talking to another dealership. Orkidia replies, qualifies, and books the test drive for you — instantly, on WhatsApp.
20 min · we look at your operation and what would fit
Orkidia · Dealerships
System activeMarta G.
82SEAT León 2022
Next action
Propose test drive
WhatsApp from Marta G. replied automatically
10:42
Test drive booked with Diego M.
10:15
The diagnosis
Leads from coches.net, Autocasión, and WhatsApp come in at any hour, and whoever responds first gets the sale.
Right now, that follow-up lives in a salesperson's head or in a spreadsheet nobody updates twice. The stock you see in the CRM doesn't always match what's in the listing.
And when a customer asks about financing on a Saturday at 9pm, the answer arrives Monday — if it arrives at all.
The system
How it works inside.
This isn't a generic software mockup — it's literally the logic every incoming message follows.
New WhatsApp from Pablo R.
Orkidia · Dealerships
System activeNew
1Pablo R.
54BMW 1 Series
Qualified
2Marta G.
82SEAT León 2022
Next action
Propose test drive
Ana T.
6848-month financing
Test drive
1Diego M.
Sat 11:00
Recent activity
WhatsApp from Marta G. replied automatically
10:42
Test drive booked with Diego M.
10:15
Lead recovered after 4 days quiet
09:58
Intake
Every message, form, or call enters the system without anyone copying it over by hand.
Classification
The system identifies who it is, what they need, and where they are in the process.
Action
It replies, books, or notifies as needed — instantly, without waiting for someone to see it.
Control
Everything gets logged and stays visible, so the team always knows what's happening and with whom.
The solution
Four modules, one system for your dealership.
Each module works on its own or as part of the full system — start with the one that solves your actual bottleneck.
No customer falls through the cracks.
Everything you've discussed with each customer is logged and visible to the team, so even if who's handling them changes, nobody asks the same thing twice or loses the thread.
Marta G.
SEAT León 2022 · Customer since 2023
Last interaction Yesterday · WhatsApp
Next action Propose test drive
Instant replies, any time of day.
A message that comes in at eleven at night gets a reply before the customer thinks twice — no sale is lost just because you were asleep.
Do you have the SEAT León in stock?
Yes, available. Does Saturday work for a test drive?
Replied in 40s
The customers who went cold come back.
We detect when an interested customer has gone quiet for days and reach out with the exact offer that made them hesitate — without anyone having to remember to chase them.
3 days no reply
Follow-up triggered
Financing offer sent
Customer re-engaged
You know what's happening at your dealership without having to ask.
The entire sales process is visible in one place, so you get full visibility into the business without depending on someone to tell you.
Down the road
These four modules are the starting point, not the ceiling. As your operation grows, the system can add new pieces — financing, after-sales, fleet management — without redoing what already works. Every module is built to connect with the next one, not as an isolated patch.
How we work with you
Here's what working with us would look like for your dealership.
Diagnosis
We review how every lead comes in and gets lost today: portals, WhatsApp, the showroom.
Design
We build the system around your actual sales flow (new, zero-km, used) — not a generic one.
Implementation
It goes live without stopping your operation or your current team.
Follow-through
We fine-tune it with real data from the first few weeks — we don't just hand it over and walk away.
The filter
We don't work with everyone, and we'd rather say so upfront than later.
We're a fit if
- You already have a flow of customers, but you're losing them for lack of a system
- Your team depends on one specific person remembering to do something
- You want an edge that sticks, not a six-month patch
We're not a fit if
- You're looking for the cheapest tool on the market
- You need results without changing any internal process
- You don't have enough operation yet for a system to actually have something to organize
We work with a limited number of companies per quarter so we can build each system to measure. If you're a fit, let's talk.
This is how we think and how we work, beyond this sector.
See how we workBefore you reach out
What you're probably wondering.
How much does this cost?
How long until it's up and running?
Does my team need to know tech?
Let's start
Book a diagnostic call for your dealership.
A 20-minute call to understand your operation and tell you, straight up, whether Orkidia is a fit.
Or book directly
Pick the slot that works best for you.
Or message us directly
Message us on WhatsApp — we schedule calls, we don't cold-call.
Message on WhatsAppWhat happens when you reach out